Payroll

Direct Deposit

Benefits of Direct Deposit

  • Your pay will be available to you on payday
  • No trips or waiting to deposit your check
  • No worrying about mail delays, damage, theft, or loss of your pay
  • No fees to replace your check if it is lost or damaged

NOTE: For non-payroll setup (travel reimbursements, financial aid, student refunds, etc.),  and select Finance/Direct Deposit Services.

Employees can request the deposit of their biweekly pay at any NACHA* participant U.S. financial institution (bank, credit union, and/or savings and loan). Pay can be deposited to one account or can be split between checking and savings accounts at the same or separate financial institutions -- up to a maximum of six (6) accounts.

Employee pay information is available in  for any pay period from 1997 to the present. The information is viewable/printable online and usually available on the Monday before the actual pay day.

*The Electronic Payments Association (formerly National Automated Clearinghouse Association)

Direct Deposit FAQs

 

 

Complete a  per the steps below:

  • For each account, check “Start”
  • Indicate whether or not the account is closed
  • Select the percentage or dollar amount of your pay to deposit to each account
  • For each financial institution, you must include:
    - full name of institution
    - contact phone number of institution
    - 9-digit routing transit number (RTN)***
    - if the account is savings or checking
    - your bank account number***
  • Attach a copy of a voided check or other bank documentation with your institution's name, routing number, and your account number (if not provided, setup may be delayed)
  • Sign and date the form(s)
  • Submit the form(s) and back-up documents to your campus Human Resources (HR) office or your department payroll contact

*** Contact your financial institution to verify the correct Routing Number (RTN) and Account Number to use for direct deposit transactions. Some financial institutions require special account formats for direct deposit transactions.

Once the HR office receives the request, your direct deposit usually becomes effective within two pay periods (four weeks).

Your direct deposit should become effective on the next pay day. However if the account information is incorrect, your financial institution will notify the University. Your campus HR office will contact you to verify and correct your account information.

You will continue to receive your pay by check until your direct deposit is successful.

To change the dollar amount or percentage of net for an existing direct deposit, complete a  per the steps below.

  • Check “Change”
  • Indicate whether or not the account is closed
  • For each financial institution, you must include:
    - full name of institution
    - contact phone number of institution
    - 9-digit routing transit number (RTN)***
    - if the account is savings or checking
    - your bank account number***
  • Note the new dollar amount or percentage to be deposited
  • Sign and date the form(s)
  • Submit the form(s) to your campus Human Resources (HR) office or your department payroll contact

No back-up is required for changes to dollar amount or percentage of net on an existing direct deposit, but your account information must be completed on the form to ensure that the correct direct deposit account will be adjusted.

To change your bank account type (checking/savings), financial institution, and/or routing number, complete a Payroll Direct Deposit Request Form per the steps below.

First stop the current direct deposit setup that you want to change:

  • Check “Stop”
  • Indicate whether or not the account is closed
  • For each financial institution, you must include:
    - full name of institution
    - contact phone number of institution
    - 9-digit routing transit number (RTN)***
    - if the account is savings or checking
    - your bank account number***
  • the new dollar amount or percentage setup for the account

In the next direct deposit section, enter the new account information:

  • Check “Change”
  • Indicate whether or not the account is closed
  • Select the percentage or dollar amount of your pay to deposit to each account
  • For each financial institution, you must include:
    - full name of institution
    - contact phone number of institution
    - 9-digit routing transit number (RTN)***
    - if the account is savings or checking
    - your bank account number***
  • Attach a copy of a voided check or other bank documentation with your institution's name, routing number, and your account number (if not provided, setup may be delayed)
  • Sign and date the form(s)
  • Submit the form(s) and back-up documents to your campus Human Resources (HR) office or your department payroll contact

*** Contact your financial institution to verify the correct Routing Number (RTN) and Account Number to use for direct deposit transactions. Some financial institutions require special account formats for direct deposit transactions.

Once the HR office receives the request, the change of your direct deposit usually becomes effective within two pay periods (four weeks).

Your direct deposit should become effective on the next pay day. However if the account information is incorrect, your financial institution will notify the University. Your campus HR office will contact you to verify and correct your account information.

Until the changed direct deposit request is successful, you will continue to receive your pay via your existing direct deposit setup.

 

Complete a Payroll Direct Deposit Request Form per the steps below:

  • Check “Stop”
  • Indicate whether or not the account is closed
  • For each financial institution, you must include:
    - full name of institution
    - contact phone number of institution
    - 9-digit routing transit number (RTN)***
    - if the account is savings or checking
    - your bank account number***
  • Sign and date the form(s)
  • Submit the form(s) to your campus Human Resources (HR) office or your department payroll contact

No back-up documents are required to stop your existing direct deposit, but your account information must be completed on the form to ensure that the correct direct deposit is stopped.

If you terminate (resign) your employment with the University and you have an established direct deposit, your final pay will be direct deposited to your bank account unless other arrangements are made with your campus Human Resources office.

No form is required to stop your direct deposit when you terminate. Once your final pay has been transmitted, your direct deposit(s) are stopped as part of the system termination process. 

Closing Your Account at the Bank?

If you plan to close your bank account, stop your University direct deposit before you close your account to avoid a delay in receiving your pay.  Refer to Stopping Your Direct Deposit above.

If you close your account before stopping your direct deposit, contact your campus Human Resources office immediately. Notify them that you have closed the bank account where your pay is to be direct deposited.

If your campus Human Resources office receives your stop request the week before pay day, HR may be able to stop your direct deposit and issue you a pay check by pay day.

If your pay information has already been transmitted to your closed bank account, your financial institution will return your direct deposit to the University. However, your pay may not be returned until after pay day. A check cannot be issued to you until the University can verify that your direct deposit has been returned.